123.hp.com/envy5540

HP ENVY 5540 PRINTER SPECIFICATION

Features and Specifications

The best feature of the 123.HP.Com Envy5540 printer is probably its diverse functionality. It gives you the option to explore multiple print options without worrying about ink or toner expenditure. This printer scores not only in terms of quality, it can produce prints at swift speeds and offers a satisfactory duty cycle of up to 1000 prints a month

123.hp.com/envy5540

HP Envy 5540 Printer Specifications

  • Compatible with Print, Copy, and Scan features.
  • USB, and Wireless are available connection type.
  • Has Duty Cycle of 1000 pages per month.

Pros

  • Automatic Duplexer.
  • Cloud Printing.
  • Quick photo printing.

Cons

  • Neither has Ethernet nor Fax.
  • Absence of Automatic document Feede.
  • Not suitable for business purpose

Bottom Line

An inkjet multifunction printer, predominantly designed for residential purpose. Performs functionalities inclusive of Print, Copy, and Scan via cloud printing and compatible with mobile printing feature.

Setting up your HP ENVY 5540 for the First Time

Your initial setup procedure is made easier with our professional’s instructions in this manual

Step1: Unbox your printer from the pack

  • The primary step is to lift the 123.HP.Com Envy5540 printer from its package box. Unpack it and free it from the packing materials and the plastic tapes.
    • Take away the sticker from the printer control panel.
    • Open up the scanner lid in order to remove the plastic tapes present inside it.
    • You can close the scanner cover after removing the tapes present inside it.
    • Make sure that no plastic tapes are present inside the printer before proceeding to next steps.
    • No plastic cover should be present inside the photo tray.
    • Once all the paper and packing materials are removed, you can proceed to next step in this manual.

Step 2: Check the materials that are shipped along with the printer

All the packing materials and plastic tapes should be removed from all over the printer and should be recycled or discarded. The materials that are shipped with the printer pack might vary by country/ region.

Step 3: link up your power cord arrange references

Here,you get to know how to link your printer to the power supply to switch on your printer.

  • Establish the power supply to the printer by connecting one end of the power cable to the electrical socket and the other end to the rear portion of the printer.
    • Turn on the printer.
    • Once the printer has been powered up, go to the printer’s control panel and choose the preferred language.

FIGURE : HP ENVY 5540 Printer Unbox Setup

HP Envy 5540 Printer Setup

Step 4: Setup the ink cartridges into the printer

You should use genuine ink cartridges to obtain a good quality print. The steps given below let you setup the ink cartridge into the 123.HP.Com Envy5540 printer.

  • Open the ink cartridge access door with utmost care. Once the door is opened you will receive the alert message- The ink cartridge access door is open. Close the door to continue on the printer control panel.
  • Unpack the ink cartridge which came along with the printer package. Avoid touching areas other than the black plastic on the ink cartridge.
  • Take the ink cartridge from the protective tape.
  • The ink cartridge should be installed with utmost care. The tri- color ink cartridge should occupy the left slot whereas the black ink cartridge should occupy the right slot.
  • Once the ink cartridges are installed, the door should be closed. While doing so, the Door open message vanishes and the printer control panel gets back to the Home screen.
  • Press Ok and hold on until the printer finishes the calibration cycle.

Step 5: fill the paper tray with new unused paper

Prior to installing the ink cartridge into the printer, the paper tray should be loaded with the new unused paper.

  • Hold the handle to pull out the tray.
  • You can view the Close Tray screen on the printer control panel with the message-‘A paper tray is open. Make sure the paper you want to use is loaded, and then close the tray to continue.’
  • Load the paper into the tray.
  • Once the paper gets loaded, slide the photo tray in until it fits into place.
  • Hold on until the printer prints an alignment page on its own.
  • Go along with the prompts if the alignment page is not printed by the printer.
  • Open up the scanner cover, mount the alignment with the printed side facing down on the scanner glass.
  • Click OK after closing the scanner cover.
  • Now the alignment page is scanned by the printer.
  • Click Finish and then you can discard the alignment page.

Step 6: Install the printer software on your 123.HP.Com Envy5540 printer

Once all the hardware has been properly setup, go ahead to install the printer software on your printer. You are instructed to connect the printer to the computer at some point in time. Until then, you should not connect it.


123.HP.Com Envy5540 Printer/USB Setup For Windows & Mac

This instruction is to setup the printer for through USB connection for computers running on Windows. Your Windows computer must be installed with the full feature HP driver to avail most supported features from a USB connected printer.

Wireless Printer setup instruction-Windows

Step1: Downloading the software and making a wireless connection to the printer,

It is essential to connect your 123.HP.Com Envy5540 printer to the network before sending the print/ scan job based on the required functionality. Once the connection is established, the installation of software should be done. Find below the instructions that let you to set up your printer over the wireless network.

Step2: making the wireless connection on your 123.HP.Com Envy5540 printer

  • Get ready with all the required materials before establishing the network connection on the printer.
  • Once it is downloaded, open the file to install it.
  • You are provided with the instructions to complete the installation process.
  • Gather the network name, security passphrase.
  • Own a computer with an active internet connection.
  • It is recommended to use a cable or DSL.
  • Don’t forget to place the printer close to the computer at the time of installation.
  • Place the router, computer and the printer nearer to each other.
  • Remove USB or Ethernet cable linked to the printer.
  • Here are the instructions for the users who used a USB connection earlier and wish to shift the connection to the wireless.
    • Open Windows and search for the model name of the printer, and then tap it from the list.
    • The printer software gets opened.
    • Open Utilities-> Printer Setup & Software Selection.
    • Tap the option Convert a USB connected printer to wireless or Connect a new printer.
    • Go after the on- screen instructions to finish the installation process.

Step 3: Make a link to the wireless network

Built- in Wizard Setup Wizard let you to setup the printer over the wireless network.

  • Your printer should be kept on while attempting to establish the wireless connection.
  • Enable Wireless by pressing the Wireless icon on the printer control panel.
  • Tap Settings icon -> Wireless Setup Wizard to view the list of available network.
  • Select your printer name. You are instructed to enter the network name manually by clicking the Enter New Network Name option if is not shown on its own.
  • Enter the WEP or WPA key if instructed. You should be careful while entering it as they are case sensitive.
  • Click Done and then Ok.

Step 4: Download and install the correct printer software on your computer

The procedures on how to download and install the driver are given here for you:

  • Take out the USB cable from the computer which is already used.
  • Go along with the on- screen instructions to complete the Download and install the driver.

Wireless Setup Instruction For Mac

Collect the wireless network items, establish the wireless connection, install the print driver and software on your Mac whose operating system is either OS X v10.10 Yosemite, OS X v10.9 Mavericks, or OS X v10.8 Mountain Lion.

  • If the printer is not already installed, go ahead with Set up the printer with a wireless connection steps.
  • Take a look at the Change an existing USB or wired (Ethernet) connection to a wireless connection steps to shift the connection type.
Setup the printer over the wireless network

The procedure to setup the 123.HP.Com Envy5540 printer over the wireless network is the same as explained for Windows operating system.

Shifting the existing connection from USB or wired to a wireless connection

Installing the printer software or the OS- driver is mandatory to shift the current connection type from USB or wired to wireless.

Step 1: Establishing the printer to the wireless networkMake use of the Wireless Setup Wizard to setup your printer over the wireless network.
  • Switch on your 123.HP.Com Envy5540 printer.
  • Go to the printer control panel to enable the Wireless icon, then click the Settings icon. Go to the Wireless Setup Wizard to see the list of available networks.
  • Go with the name of your wireless network. If you can’t get the network name, you should enter it manually in Enter new Network Name column.
  • If directed, you should enter the WEP or WPA key.
  • Tap Done and then go with OK.
Step 2: Include your printer to the existing Printers list

Eliminate and re- include the printer to ensure communication with the Mac.

  • Open the Apple menu, go to System Preferences to view the System preferences window.
  • Tap Print & Fax, Print & Scan, Printers & Scanners as per your requirement.
  • Your printer name should be selected from the Printers section, then tap the Minus sign to eliminate the printer from the current list.
  • The link established by the USB cable should be removed from the printer.
  • Once the printer gets eliminated from the list, tap the Plus sign, choose your printer from the Bonjour device’s list, then click on Add.
HP Envy 5540 Wireless Setup

Printer Connection Troubleshooting:

This document provides you the steps to overcome the HP Envy 5540 printer issue when it does not maintain wireless network connection after setup.When this issue occurs, the printer goes offline and does not let you print or scan.Hence before following these steps, ensure that your printer is connected to a wireless network.

HP ENVY 5540 –’Cartridges Missing’ or ‘Ink Cartridges Problem’

The printer does not print after installing the ink cartridge or if the ‘Cartridges missing’ or ‘Ink Cartridges problem’ error message displays on the 123.HP.Com Envy5540 printer control panel. Read and perform the steps given below to resolve the cartridge issue.

Step 1: Make sure you use genuine and reliable ink cartridges

Go to HP SureSupply to check ink or toner cartridge compatibility or obtain replacement cartridges and other supplies.

  • Go to HP SureSupply.
  • If required, choose your country/region.
  • Follow the prompts on the computer screen to order new products or check cartridge compatibility with your HP Envy 5540 printer.

You can also buy genuine HP cartridges and supplies from other stores. If installing reliable HP ink cartridges resolved the issue, you can discontinue troubleshooting.

Step 2: Inspect the ink cartridgesExamine the ink cartridges to find the faulty cartridges that are to be replaced.Steps to be followed to inspect the cartridges:
  • Switch on your 123.HP.Com Envy5540 printer using the power button.
  • Open the ink cartridge access door by lifting it.
  • Pull the ink cartridge towards you to release it from its slot.
  • See if there are any protective tapes that are sticking onto the ink cartridge nozzles.
  • Replace the ink cartridge into the empty slot by sliding it towards in, and then push the ink cartridge upwards until it snaps into place.
    • Reinsert the tri-color ink cartridge into the left slot.
    • Reinsert the black ink cartridge into the right slot.
  • Repeat the instructions given above to remove, inspect, and reinsert the other ink cartridge.
  • Lower the ink cartridge access door. When the door is closed completely, the Door Open prompts a message, 'The cover or door must be closed to print. Check that it is completely closed.' fades, and the printer gets back to the Home screen.
HP Envy5540 Printer Ink cartridge

Step 3: Clean the cartridge contacts,

  • Take a clean and dry swab and filtered water.
  • Power on your HP Envy 5540 printer.
  • Open the access door of the ink cartridge and then unplug the power cable.
  • Unplug any USB cables that is connected and press on any of the cartridges to pull it out of its slot.
  • Holding the sides of the ink cartridge, make certain to not touch the copper contacts present on the cartridge.
  • Make use of a moist and lint-free swab, clean the cartridge contacts and let it dry for a few minutes
  • Also, clean the electrical contacts in the cartridge access area and let the contacts dry for a
    while.
  • Insert the cartridges into their respective slots.
  • Shut the access door of the cartridge.
  • Reinsert the power cable and the USB cable. Power on your printer.

Step 4: Remove and reinsert the ink cartridges again

Repeat the steps that you have performed earlier to remove and then reinsert the ink cartridges. The cartridges must be placed firmly into its place.

If the error does not display on the control panel and you can able to print, you can discontinue the troubleshooting steps.

If the cartridge error persists displaying on the printer control panel, continue to the next step.

Step 5: Clean the electrical contacts once again

Cleaning the ink cartridge contacts once again can help resolve the cartridge issue. Repeat the steps that you have performed earlier to clean the electrical contacts on the ink cartridges.

Step 6: Reset the printer

  • Switch on your 123.HP.Com Envy5540 printer and unplug the power cable.
  • Wait for a while.
  • Reinsert the power cable on the Envy 5540 printer and the wall socket.
  • Switch on the printer.

If the cartridge error persists, try executing the next step.

Step 7: Replace the ink cartridge with a new ink cartridge

Replace the faulty cartridge with a new cartridge and then align the printer.

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